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About the Role We are a fast-growing consumer beverage brand seeking a highly organized, execution-driven Executive Assistant to support our Founder/CEO and coordinate key programs across the company. This role requires high execution capacity — the ability to move quickly and accurately across multiple priorities, maintain a keen eye for detail, communicate fluidly across a team, and follow tasks through to completion. The role combines executive support with ownership of the administrative systems behind our Brand Ambassador and UGC Creator programs. Work Structure & Requirements • Location: Remote / Virtual • Schedule: TBC • Time Zone: within EST business hours • Compensation: 7 USD Key Responsibilities 1. Executive Support • Manage Founder calendar, scheduling, meeting coordination, and follow-ups • Support inbox organization, prioritization, and routine communication • Coordinate travel, itineraries, appointments, and select personal scheduling • Conduct research and organize information for Founder review • Track open items, deadlines, and commitments through to completion • Manage scheduling and reservations for the content room • Build familiarity with Founder priorities and communication style, progressing toward greater autonomy over time 2. Brand Ambassador & UGC Creator Programs • Own the coordination and administration of in-store Brand Ambassador and UGC Creator programs • Creatively recruit and proactively source candidates in priority markets • Screen applicants and manage candidate communication, onboarding, and paperwork • Coordinate ambassador availability, in-store activation schedules, calendar invitations, confirmations, substitutions, and training • Maintain accurate rosters, schedules, market coverage, and program documentation • Track required submissions and follow up on outstanding deliverables • Coordinate payment documentation and recurring participant communication • Maintain and report against established program KPIs • Identify recruiting, coverage, participation, and performance gaps and take action to keep programs growing consistently • Maintain repeatable systems and SOPs that allow both programs to scale 3. Retailer, Distributor & Business Administration • Complete retailer portal submissions, new item forms, distributor forms, and related documentation • Coordinate administrative scheduling for in-store retail activations • Maintain submission deadlines, records, requirements, and follow-ups • Support insurance documentation, distributor paperwork, CRM maintenance, data entry, and company records • Gather information from internal team members and ensure required tasks are completed on time • Maintain organized digital files, trackers, and recurring administrative systems Required Skills & Experience • Non-Negotiables: Speed and precision without sacrificing accuracy; exceptional organization across multiple schedules, deadlines, and workflows; strong follow-through and ownership of tasks through to completion; proactive communication; confident accountability with team members, candidates, and partners; resourcefulness and ability to learn new systems quickly; sound judgment on when to act independently vs. escalate • Experience: Preferred experience across several of the following — executive or founder support; recruiting, candidate sourcing, and onboarding; brand ambassador, field marketing, creator, or community programs; high-volume scheduling and coordination; KPI tracking and program administration; retailer/distributor portals or CPG administration; remote work within a fast-moving founder-led company • Tools: Google Workspace, scheduling platforms, CRM systems, spreadsheets, Jotform, and similar administrative tools; strong technological fluency and ability to learn new systems quickly is essential • Communication: Strong written and spoken English; comfortable communicating proactively across a remote team Originally posted on Himalayas
Sourced from Himalayas. Confirm the details and apply on the employer's site.
