Executive Assistant

Requirements

• Fluent in English, spoken and writtenMust
• Proficiency with ExcelMust
• Proficiency with Google Suite (Drive, Calendar, Sheets)Must
• Detail-oriented and highly organizedMust
• Comfortable handling phone communicationMust
• Ability to manage multiple tasks independentlyMust
• Proactive and self-motivatedMust
• Previous experience in administrative support or customer service
• Experience working remotely or independently
• Ability to work in a fast-paced environment

What you'll do

• Manage client leads and maintain records in Excel and Google Sheets
• Organize and maintain structured digital filing systems in Google Drive
• Schedule and coordinate appointments, meetings, and follow-ups
• Manage Google Calendar and ensure smooth daily scheduling
• Respond to client inquiries via phone and email
• Handle client follow-ups, confirmations, and feedback collection
• Record and track income and expenses
• Prepare weekly financial reports for the accountant
• Communicate with suppliers for orders and restocking
• Track purchases and inventory levels
• Prepare and organize business documents (invoices, contracts, W-9 forms)
• Maintain accurate and updated business records

Keywords

About the role

Executive Assistant / Administrative Coordinator We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision. Key Responsibilities Client & Lead Management • Manage and organize client leads using Excel and Google Sheets • Maintain structured digital filing systems in Google Drive • Handle client follow-ups, confirmations, and feedback collection Scheduling & Coordination • Schedule and coordinate appointments, meetings, and follow-ups • Manage Google Calendar and ensure smooth daily scheduling Communication • Respond to client inquiries via phone and email (inbound and outbound) • Maintain professional and friendly communication at all times Finance & Reporting Support • Record and track income and expenses • Prepare weekly reports for the accountant Operations & Supplies • Communicate with suppliers for orders and restocking • Track purchases and inventory levels Documentation • Prepare and organize business documents (invoices, contracts, W-9 forms, etc.) • Maintain accurate and updated business records Marketing Support (Optional) • Assist with basic Facebook and Instagram page management if needed Requirements • Excellent English communication skills (spoken and written) • Strong organizational and computer skills (Excel, Google Drive, Google Calendar) • Highly responsible, trustworthy, and detail-oriented • Comfortable handling phone calls and email communication • Able to manage multiple tasks independently • Proactive, self-motivated, and willing to grow with the business Preferred Qualities • Previous experience in administrative support, customer service, or coordination roles • Experience working remotely or independently • Ability to work in a fast-paced environment while staying organized Position Type • Remote / Work from Home • Full-Time or Part-Time (depending on availability) Salary: Up to $6/hr Originally posted on Himalayas